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Compliance

Overview

It is the responsibility of Operator Licence holders (Restricted, Standard National & Standard International) to ensure: 

  • The laws relating to the driving and operation of vehicles used under this licence are observed.
  • The rules on drivers; hours and tachographs are observed, proper records are kept and monitored, also that these are available on request.
  • Vehicles and trailers are loaded safely and within the weight limit of the vehicle.
  • Vehicles operate within designated speed limits.
  • Vehicles and trailers, including hired vehicles and trailers, are kept in a fit and serviceable condition.
  • Drivers report promptly any defects or symptoms of defects that could prevent the safe operation of vehicles and/or trailers and that any defects are recorded in writing.
  • Records are kept of vehicle defects which could prevent their safe operation, all safety inspections, routine maintenance and repairs to vehicles, and these can be made available on request to the relevant authorities.
  • The number of vehicles and the number of trailers kept will not exceed the maximum numbers authorised at each operating centre.
  • An unauthorised centre is not used in any traffic area.
  • Ensure that the Traffic Commissioner is notified within 28 days of any changes; for example, a change to the proposed maintenance arrangements; a change in the financial status of licence holder [e.g. if placed in liquidation or receivership]; or a change to Limited Company status or partnership; that might affect the licence if issued.
  • Ensure that the Traffic Commissioner is notified of any convictions against yourself, or the company, business partner(s), the company directors, nominated transport manager(s) named in the application, or employees or agents of the applicant for this licence and if the licence is issued, convictions against the licence holder or employees or agents of the licence holder (if applicable).

Compliance Audits

We Recommend A Compliance Audit If:

  • You are a new operator and havent yet had your mandatory site audit By the DVSA.
  • You have been called to Public Inquiry and want to get your compliance satisfactory before the traffic Commissioner takes action against you.
  • You have any reason to suspect your compliance is not up to standard.
  • To make sure you meet the latest Traffic Commissioner standards

What’s Included In Our Compliance Audits?

We cover all aspects of operator licensing and we also include a full written report and action plan on how to improve any areas of compliance that may be found to be lacking.

Our audits are carried out to the latest standards demanded by the Traffic Commissioners and as such can be used to demonstrate your level of compliance to them if required.

We identify any weaknesses to ensure that the operation maintains a healthy OCRS score.

We will also make recommendations on how to implement changes to your systems of operation. This audit will help you manage your operator licence systems and documentation to ensure you will never put your licence or business at risk.

Our Professional audit service will include : –

  • Examination of your maintenance arrangements and record keeping
  • Inspection frequencies, Defect reporting, Scheduling and Preventative Maintenance Driver licence and Driver CPC checking procedure 
  • Operator Licence procedures – undertakings, keeping records, variations or additions to the licence, hiring vehicles and keeping records
  • Operator Compliance Risk Score (OCRS)
  • Drivers Hours and Tachograph – procedures, training, records of work, WTD and disciplinary action for non-compliance 
  • Workplace transport safety – site inspection, vehicle movements, coupling/uncoupling, loading and unloading, vehicle selection and suitability and driver training.
  • Procedures in the event of a road accident
  • Offences and fixed penalty awareness 

Also we can help with staff training and development, to further their understanding and strengthen your processes. 

Restricted Operator Licence Support

Although there is no specific requirement for a Restricted Operator Licence holder to employ a professional Transport Manager, restricted licence holders undertake to, and follow the same legal obligations and compliance standards as Standard National International Licence holders.

It may be advisable in some circumstances for your business to use the services of an experienced and qualified Transport Management Consultant.

This maybe in the form of Initial Audits and analysis, staff training, regular consultations, or complete management of your transport systems.